Tag Archives: worship leader

Worship Planning: Ideas for Staying Organized

I’ve only been leading worship for a short time, but I’ve already learned that being organized makes worship planning much easier! Here are some ideas that have worked for me that fellow worship leaders may find useful.

#1. Use dry-erase boards.

A good way to keep post-its & such from cluttering your workspace! Use it to write down song ideas for upcoming worship services & even use magnets to hold chord charts for quick review. When ideas for services other than the one being planned come to mind, this is where they can be written them down for your next planning session.

#2. Keep your music organized.

Keep chord & lead sheets in a filing cabinet or binder sorted alphabetically for quicker access. This can also save printing from CCLI (or other services) when you can access sheets printed for prior use.

#3. Utilize spreadsheets.

Our previous worship leader had a great system for keeping track of songs by title, hymn # (if applicable), key, dates used, & CCLI number. You can even color-code for things such as tempo, seasonal, song prospects, or to note which instrument you play on certain songs. (Be sure to make a color key though!)

#4. Make use of document templates.

Another idea I’ve inherited from our previous worship leader: Make a layout for the service or services you plan, then save as templates in Microsoft Word or OpenOffice. When planning services, you can simply open the template & enter the song or hymn titles for that worship service instead of starting from nothing. Copy/paste into email for your worship team & you’re ready to go!

#5. Stacking document trays = less clutter.

Many already use these for filing papers & such, & they are great to prevent paper clutter on your desk. You can use more or less depending on your need. I use 3-4 stacking document trays in this way:

  • 1: Current week’s music on top (for both services and rehearsals)
  • 2: Music for future rehearsals or services
  • 3: Song prospects for review
  • 4, 5, and 6: Miscellaneous (to do items, upcoming conference info, music to purchase, etc.)

Did this help you to become more organized or give you other ideas? Share some of your own tips below.

A Prayer: Let Our Hearts Overflow in Worship

A prayer from my heart as a worship leader:

Lord, I know we truly need to reach the unsaved of this world, but I fear that we’re not starting in the right place. Our own church buildings have people who do not know You or do not know what it means to live a life of worship, serving and glorifying You in all that we do. Yes, those of us who understand this fail many times, but so many are not serving to salt the earth by living as You have called us to.

I see and hear about many who stand motionless and emotionless in worship as we join together, and still others who don’t live their lives as living sacrifices for God, radiating with His love, mercy and compassion to those who cross their paths. What is needed so that believers will be moved to truly worship Jesus as He should be worshiped, to worship extravagantly with whole hearts, in Spirit and in truth, and as He deserves to be worshiped?

No, it isn’t necessarily about singing or the raising of hands as we worship in a corporate service setting, but our response to Your love should be obvious in our worship and in our very lives. Our gratitude should overflow from our hearts in a way that reveals itself in beautiful ways expressed through the effect of our lives on any person who crosses our path in extraordinary ways.

Lord, let our hearts overflow with love and adoration of You. Awaken our hearts to love and bring us back to our first love again.